Procedure descriptions

View disposal certificate for a privileged procedure

As a business that generates hazardous waste, you and the organisations involved in its disposal must demonstrate, both to one another and to the relevant authorities, that the waste has been disposed of properly, and must keep the necessary supporting documentation.

Even before disposal begins, you, as the waste-generating company, must keep disposal records in order to demonstrate that the planned method of disposal is permissible.

The competent authority must confirm the permissibility of the disposal before disposal begins.

The obligation to confirm the waste disposal records does not apply in the so-called ‘privileged procedure’. This applies to the following companies:

  • disposal facilities that are certified as specialist waste management operators, or
  • waste disposal facilities belonging to a company listed in the EMAS register; or
  • waste disposal facilities which have been exempted from the confirmation requirement by the competent authority upon application.

Under the ‘privileged procedure’, disposal may commence immediately after the waste disposal certificate has been sent to the competent authority.

Forms/Online Services

Responsible authority

SAA Special Waste Agency Baden-Württemberg GmbH

SAA Sonderabfallagentur Baden-Württemberg GmbH

Details

Prerequisite

  • You will need software that allows you to create, edit and apply a qualified signature to the documentation, as well as exchange it with other businesses and the authorities. A personal signature card and a card reader are also required to apply a qualified signature to the forms.
  • The waste management registration numbers of the waste-generating or waste-disposal company must be entered on the documentation forms. If these have not yet been issued, they must be applied for from the relevant authority before the documentation forms are drawn up.
  • The waste disposal company must meet one of the following requirements:
    • Specialist waste disposal operator
    • EMAS certification
    • Exemption granted by the authority

Procedure

  • As a business that generates waste, you must draw up
    • the cover sheet,
    • the declaration of responsibility
    • including the declaration analysis where applicable

and send these, signed, to the waste disposal authority.

  • There, the documents are supplemented and also signed.
  • The waste disposal company sends the complete waste disposal certificate to the authority responsible for the disposal facility and to the waste-generating company before disposal begins.

Deadlines

before the planned disposal begins

Required documents

in electronic form:

  • Cover sheet (DEN)
  • Responsible Declaration (VE) from the waste-generating company
  • including a declaration analysis (DA) where applicable
  • Declaration of Acceptance (AE) from the waste disposal company

Costs

Note: In the case of electronic record-keeping in accordance with Sections 17 to 22 of the Record-Keeping Regulation (NachwV), the fee is levied in accordance with Section 19(3) of the Record-Keeping Regulation (NachwV), notwithstanding any alternative communication channels resulting from the use of electronic communication.

Processing time

1 to 4 weeks

Miscellaneous

In Baden-Württemberg, hazardous waste must be delivered for disposal. This regulation ensures that the capacity of the Billigheim hazardous waste landfill site is utilised by waste producers and owners from Baden-Württemberg. This landfill site is maintained by the state for the disposal of hazardous waste.

However, the following are not subject to the obligation to deliver:

  • Small producers generating no more than 2,000 kg of hazardous waste in total per year
  • Producers who hand over their waste to a waste collector as part of a collective collection scheme

In both cases, the waste disposal operator or the waste collector must be subject to the obligation to deliver waste.

  • Waste producers who dispose of their waste at their own facilities in Baden-Württemberg that were already in operation on 1 January 1996.

Detailed information

SAA Sonderabfallagentur Baden-Württemberg GmbH

Die Kosten richten sich nach Nr. 1.1.30 der Anlage II zur Verordnung des Umweltministeriums über die Festsetzung der Gebührensätze für öffentliche Leistungen der staatlichen Behörden in seinem Geschäftsbereich

Merkblatt der SAA Sonderabfallagentur Baden-Württemberg GmbH zur Nachweisführung bei der Entsorgung von gefährlichen Abfällen

Ihre persönlichen Ansprechpartner der SAA Sonderabfallagentur Baden-Württemberg GmbH nach Landkreisen finden Sie unter folgendem Link auf folgender Seite: Ansprechpartner mit Durchwahl - SAA

Legal basis

Verordnung über die Nachweisführung bei der Entsorgung von Abfällen (NachwV):

  • § 3 Entsorgungsnachweis
  • § 7 Freistellung und Privilegierung

Release note

machine generated, based on the German release by: Umweltministerium Baden-Württemberg, 13.10.2026