Procedure descriptions

Applying for an electronic healthcare professional card (eHBA) as a healthcare professional

The electronic healthcare professional card (eHBA) is a chip card used for the personal authentication of healthcare professionals. The eHBA gives you access to the telematics infrastructure (TI). The TI connects all stakeholders in the healthcare system, thereby enabling access in future, for example, to the electronic patient record (ePA).
There are different eHBAs for different professional groups. There is an eHBA for:

  • Doctors
  • Healthcare professionals
  • Pharmacists

You can use this online service to apply for an eHBA as a person working in a healthcare profession who is not a registered medical practitioner. This includes:

  • Healthcare assistants
  • Nurses
  • Care workers for the elderly
  • Midwives
  • Physiotherapists
  • Paramedics

To obtain the eHBA, you must first register with the electronic health professions register (eGBR). You then apply for the eHBA with a trusted service provider (VDA). The VDAs charge an annual fee, which may vary from one VDA to another.

Forms/Online Services

Responsible department

Münster District Government (North Rhine-Westphalia). Please also note the information under ‘Further details’.

Details

Prerequisite

  • You must provide proof of a work permit.
  • You must pay the administrative fee.

Procedure

You can apply for an electronic healthcare professional ID card (eHBA) online:

  • Go to the specialist portal of the Electronic Health Professions Register (eGBR) and complete the online application.
  • There is a one-off administrative fee for registration in the eGBR.
  • Once your application has been received, your professional qualifications will be checked.
  • Once the check has been completed, you will receive an email with the results of the check and your reference number.
  • Using this reference number, you can order your eHBA as a chip card from a trusted service provider (VDA) of your choice, subject to a fee.

Deadlines

Retention period: 5 years

Required documents

  • Completed application form
  • A scan or photograph of your professional licence (certificate of professional authorisation)
  • where applicable, evidence of a change of name (e.g. marriage certificate)

Costs

Administration fee: 40.00 EUR

There is a fixed administration fee of 40.00 EUR. The selected VDA also charges its own costs for providing the eHBA.

Processing time

two to eight weeks

Miscellaneous

none

Legal basis

Sozialgesetzbuch Fünftes Buch (SGB V):

  • § 340 Ausgabe von elektronischen Heilberufs- und Berufsausweisen sowie von Komponenten zur Authentifizierung von Leistungserbringerinstitutionen

Release note

Machine generated, based on the German release by: Sozialministerium Baden-Württemberg, 30.06.2026